Live productInvoice Management System
Invos
A complete invoice management system for businesses — create tax-ready invoices, track payments, email branded PDFs and send automatic overdue reminders.
Live product
Tripi
Run the whole fleet from one screen.
A fleet and trip management platform for Indian transport businesses — an admin dashboard for the office and an offline-ready driver app for the road.
- Custom Software Development
- Progressive Web App (PWA)
- Fleet & Logistics Software
tripi.aroxasolutions.com
- Type
- Fleet & trip management
- Built for
- Transport & logistics
- Interfaces
- Admin dashboard + driver app
- Status
- Live in production
Overview
What Tripi is
Tripi is a web platform for transport and logistics businesses in India. It ties drivers, vehicles, trips and expenses together, with an admin dashboard for the office and an installable phone app for the drivers on the road.
Both sides run from one codebase and one database, so the office and the driver always see the same trip, the same expenses and the same status. Tripi is live today, and we can tailor it to the way your fleet works.
Who it is for
Fleet owners and operators
See every trip, driver, vehicle and rupee spent from one dashboard, with alerts before documents expire.
Office and operations staff
Create and assign trips, review expense claims and answer driver tickets, without access to profit figures or deletion.
Drivers
Open the app from a link, see assigned trips, start and complete them, and log expenses with a photo.
The problem
The problem we set out to solve
Transport and logistics businesses in India often run on cash handed to drivers, paper registers and phone calls. Nobody can easily prove where the money went, which vehicle is free, or whose papers are about to expire.
The cost shows up as padded fuel and repair bills, fines for a lapsed PUC or insurance, one driver or truck booked on two trips at once, and expenses that never get logged because the road has no signal.
Padded or fake fuel and repair bills
Every claim needs a slip photo, and fuel and repair claims cannot be sent without one. Admins approve or reject with a reason, and odometer readings flag duplicates.
Insurance, PUC or licence lapses noticed too late
A daily check flags licences and vehicle papers before they expire and warns on the dashboard, so there are no surprise penalties at a checkpoint.
One driver or truck booked on two trips
Only available drivers and vehicles appear when assigning, and the system enforces one active trip each.
Drivers working in low-signal areas
The app saves entries on the phone and syncs when the signal returns. It is duplicate-safe, so a retry never double-charges.
Approach and solution
How we built it, and what it delivers
How we built it
We built Tripi around the leaks a transport business actually has, not around a generic feature list. Every module traces back to a real operational problem: unproven expenses, expiring documents, clashing assignments and dead zones.
One codebase serves two interfaces — an admin dashboard for the office and an installable driver app that behaves like a normal phone app with no app-store download — so both sides always see the same trips, expenses and statuses.
- Fuel and repair claims cannot be submitted without a slip photo; admins approve or reject with a reason
- A daily check flags licences and vehicle papers before they expire
- Only available drivers and vehicles can be assigned, with one active trip each
- An offline queue on the phone that syncs when the signal returns and is safe against duplicates
What it delivers
The result is a live platform with nine admin modules, including an Operations Dashboard, Driver and Vehicle Management, Trip Management, Expense Review, Reports & Exports, a Support Desk, Master Data & Settings, and Roles & Audit Trail. Each trip moves through Pending, Assigned, Started, In transit and Completed, with a timestamp at every step.
Drivers get a phone app to see assigned trips, start and complete them, and log expenses with a camera photo, with push notifications for new trips. Admin and Sub-Admin roles are kept separate, licences and slips are stored privately, and six report types export to PDF and Excel.
- Admin dashboard with live alerts for expiring documents and pending expenses
- Driver app (PWA): trips, camera-backed expenses, offline sync and push notifications
- Six exportable reports (PDF and Excel) that count only approved spend
- Admin, Sub-Admin and Driver roles, with an activity log of critical changes
- Built with Laravel 12, Filament, MySQL and a service-worker PWA
Features and modules
Everything inside, in one system
Every module below is part of the running product.
01
Operations dashboard
The day at a glance, with the things that need attention at the top.
- Active trips and available drivers
- Expenses awaiting review and open tickets
- Document-expiry alerts up top
02
Driver management
One profile per driver, with the paperwork that keeps them on the road.
- Licence number and expiry date
- Photos stored privately
- One-click issue of an app login
- Full trip and expense history
03
Vehicle management
Every vehicle with its papers tracked by expiry date.
- Sedan, SUV, bus or truck
- RC, insurance, PUC and fitness papers
- Usage history per vehicle
04
Trip management
Create a trip, assign it, and watch it move through its lifecycle.
- Assign an available driver and vehicle
- Full timeline for every trip
- Expenses shown against each trip
05
Expense review
Photo-backed claims that can be approved or rejected with a note.
- Amount, category and location on every claim
- Approve or reject with a reason
- Each decision stamped with who and when
06
Reports and exports
Six report types, all filterable and exportable.
- Trips, expenses and driver performance
- Vehicle utilisation and document expiry
- Profit and loss, exported to PDF and Excel
07
Support desk
A simple ticket thread between drivers and the office.
- Tickets by category and priority
- Replies in a thread
- Resolved and closed when done
08
Master data and settings
The business tunes the system without needing a developer.
- Expense categories
- Saved locations
- Office details
09
Roles and audit trail
The right access for each person, and a record of what changed.
- Admin, Sub-Admin and Driver roles
- Fine-grained permissions
- Activity log of every critical change
- 9
- Admin Modules
- 6
- Report Types
- 3
- Access Roles
How it works
From booking to a closed trip
Every trip moves through the same five stages, and each step is timestamped, so the office always knows where a trip stands.
Pending
The office creates the trip with route, dates and client details.
Assigned
An available driver and vehicle are attached, and the driver is notified.
Started
The driver taps start on the phone, and the departure time is recorded.
In transit
Expenses are logged along the way with a photo, and the office tracks progress.
Completed
The driver closes the trip, and arrival time and total spend settle automatically.
Architecture
How it all fits together
One Laravel application serves both the office dashboard and the driver app, backed by a single MySQL database. This is how Tripi is built today.
System architectureHow it is built today
People
Owner / Admin
Full control and reports
Office staff
Sub-Admin operations
Drivers
On the road, on a phone
Apps
Admin dashboard
Filament panel for fleet, trips, expenses and reports
Driver app (PWA)
Installs from a link, with a service worker and offline queue
Application
Laravel 12
Availability checks, expense approval and business rules
Daily expiry check
Flags licences and vehicle papers before they lapse
Roles and audit log
Permissions and a record of critical changes
Data and services
MySQL
Drivers, vehicles, trips, expenses, tickets
Private storage
Licences, slips and papers via signed links
Firebase push
Notifications for new trips
PDF and Excel
Exportable reports
Make it yours
What exists today, and what we can tailor
The product is live and working. We adapt it to your business and can add custom features on request.
Running today
- Nine admin modules, live and in use
- Installable driver app that works like a normal phone app
- Offline entry with duplicate-safe sync when the signal returns
- Push notifications for new trips, and email alerts for expiring papers
- Six report types, exportable to PDF and Excel
- Admin, Sub-Admin and Driver roles with fine-grained permissions
- Private storage for licences, slips and vehicle papers
- Activity log of every critical change
Built on request
Your branding
Logo, colours, names and labels set to match your company.
Your trip fields and rules
Extra details on a trip, such as consignment or client information, and rules that fit your operation.
Reports you actually use
New report layouts and exports for your owners, accountants or clients.
Access that matches your team
Permissions tuned to how your office and drivers are organised.
Integrations on request
Hooks into other tools, such as accounting exports or messaging alerts, built as custom work.
Hosting that suits you
Set up on your own server and domain, with the setup, SSL and scheduled jobs handled for you.
What you get
What we deliver, and how we work together
You get a working system set up for your business, not just software to download.
Your branding
Logo, colours, names and document styling set up to match your business.
Deployment on your domain
Hosting setup, SSL, database and email configuration, with a recommendation on the right server.
Data setup and import
Your existing records brought in, so you start with your real data rather than an empty system.
Training and handover
Walkthrough sessions for your team and clear guidance on day-to-day use.
Ongoing support
Maintenance, fixes and improvements after go-live.
Driver onboarding
Driver logins issued from the admin panel, with simple guidance for installing the app.
Fleet data setup
Vehicles, drivers, document dates, expense categories and locations loaded before go-live.
How an engagement runs
From review to go-live
Requirement review
We walk through the live product with you and list what to keep, change and add for your business.
Customise
Branding, fields, workflows, reports and integrations are adjusted to match how you actually work.
Deploy
We set it up on your domain with SSL, database, email and scheduled jobs, and move your data in.
Train and hand over
Your team learns the system with walkthroughs, and you get the credentials and access you need.
Support
Fixes, updates and improvements continue after launch, so the system keeps up with your business.
Timing and cost depend on scope. We agree both after a short consultation, before any work starts.
Technology
Built on proven technology
The stack behind the live product.
Backend
- Laravel 12
- PHP 8.2
- Filament
- MySQL
Driver app
- Blade
- Alpine.js
- Tailwind CSS
- PWA
Offline and alerts
- Service worker
- IndexedDB
- Firebase Cloud Messaging
Access and reports
- Spatie roles
- Activity log
- DomPDF
- Excel export
FAQ
Questions about Tripi
Both. Tripi is a working product that is already live, and we deploy it for your company and customise it to your fleet, branding and workflows.
No. The driver app is a progressive web app. Drivers open a link and add it to their home screen, and it behaves like a normal app, with no store download.
The app saves entries on the phone and syncs them when the signal returns. The sync is duplicate-safe, so a retry never records an expense twice.
Every claim carries a slip photo, and fuel and repair claims cannot be submitted without one. Admins approve or reject with a reason, and odometer readings flag duplicates.
Sub-Admins can run day-to-day operations but cannot see profit figures or delete records. Those stay with the owner. Drivers can never reach the admin side.
Yes. We start with a short review of your process and agree what to keep, change and add, then customise and deploy it for you. Timing depends on the scope.
Want Tripi for your business?
Tell us how you work and we will customise Tripi, deploy it for you and train your team.
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